Executive Assistant
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More information about this job

Jupiter, FL
Employment type
Competitive plus Great Benefit/hour
Job description

The world's leading private security organization, G4S, has an immediate job opportunity for an Executive Assistant. As an Executive Assistant, you will provide direct support entailing the handling of confidential information, scheduling meetings, making travel arrangements, preparing payment requests, maintaining files and coordinating special projects.  The Executive Assistance performs a wide range of administrative and general support duties of a highly responsible and confidential nature and frequently communicates with senior-level internal and external contacts.

The Executive Assistant primary function will be to provide administrative and general office support to the Executive in a demanding and dynamic environment. The Executive Assistant will play a critical role in facilitating communications for various senior leaders and will serve as a point of contact while handling administrative processes and tasks. Further, the Executive Assistant enhances the Executive’s effectiveness by providing information management support, anticipating the needs of said executive, and proactively responding, and representing the Executive to others, internally and externally.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

  • Major Medical, Dental and Vision
  • Paid vacation
  • 401K
  • Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

  • Critical Illness
  • Accident Insurance
  • Whole Life Insurance
  • Individual Short-Term Disability
  • Pre-Paid Legal Services
  • Identity Theft Services
  • Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

  • RxCut Pharmacy Discount Program
  • Doctor on Demand
  • Qualsight LASIK Savings
  • Perks at Work: G4S Employee Discount Program
  • Alliant Credit Union
  • Purchasing Power
  • Active & Fit: G4S Fitness Center Membership
  • FinFit: Financial Wellness Program
  • DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Specific Duties and Essential Functions

  • Schedule meetings; Understands priorities and proactively adjusts calendars and commitments.
  • Conserves Executive’s time by reading, researching, and routing correspondence; drafting letters and documents
  • Calendar; maintain agendas for meetings, (domestic and international), entering same into calendar; maintain and update contacts
  • Heavy gate keeping responsibilities with vendor personnel and other outside constituents seeking direct communication with Executive. Shows judgement with respect to deflecting nuisance inquiries and requests for time.
  • Customer service; meet, greet and escort visitors, employees and clients to executive office; maintain friendly and professional relationships with all G4S USA, G4S plc and other business unit heads/employees on a daily basis (including clients and customers)
  • Maintain department confidential files
  • Payroll; submit weekly payroll for department

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent

Type and Length of Specific Experience Required

  • Minimum of five years of experience of Executive Assistant / office support
  • Work history demonstrating the following:
    • Strong business writing and detail orientation skills
    • Advanced computer skills to include Google Slides, Sheets, Docs, Microsoft
    • Ability to meet deadlines and adapt to change
    • Ability to work independently with minimum oversight
    • Strong bias for action where work prioritization and schedule management is concerned
    • Significant experience demonstrating strong gate-keeping ability

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail


  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Subject to a drug screen to the extent permitted by law
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment:         Office; no exposure to extreme temperatures is expected

Major activity:        Working on PC while sitting; telephone use

Physical efforts to carry out job duties:  Limited, to include some standing, bending, limited stretching and reaching.

About G4S
More than 50,000 people in the United States and Canada work for G4S. With their help, we provide security for governments, Fortune 500 companies, nuclear plants, petro-chemical companies, ports, airports, colleges and universities, hospitals, banks, residential communities and more. With G4S, there are opportunities that can take you from New York to Hong Kong and everywhere in between.
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Executive Assistant